All Council meetings begin at 7 pm (as from 20 February 2023) and take place at The Town Hall (unless otherwise stated below or, in emergency as stated on the Agenda).
The public and press are welcome. Meetings are generally, but not invariably, held on the second Tuesday of the month. Committee meetings may be on other days and at other times but these will always be advertised and, where possible, Tuesday evenings at 6:30 will be the preferred day and time. Working Group meetings are not generally open to the public.
If you would like copy of a particular public report from a Council or Committee meeting, please contact the Town Hall office. For Council meeting agendas please see the list below.
INFORMATION FOR THE PUBLIC
Members of the public are encouraged and welcome to attend meetings.
Members of the public are reminded that they must remain silent during the transaction of Council business. There is an opportunity for members of the public to speak about items on the agenda under Public Participation. Any member of the public may speak for up to 3 minutes. A maximum of 15 minutes is allocated for the public to participate. This is at the Mayors discretion. if Members of the public wish to speak and would like to give prior notice, please contact the Clerk via email firstname.lastname@example.org before the day of the meeting, stating which item on the agenda you wish to speak about.
The following Town Council meetings are scheduled for the 23/24 session:
Tuesday 9th May Town Council Annual Meeting
Tuesday 23rd May Town Council Monthly Meeting
Tuesday 13th June Town Council Monthly Meeting
Tuesday 18th July Town Council Monthly Meeting
Tuesday 5th September Town Council Monthly Meeting
Tuesday 10th October Town Council Monthly Meeting
Tuesday 14th November Town Council Monthly Meeting
Tuesday 28th November Town Council Budget Meeting
Tuesday 12th December Town Council Monthly Meeting
Mayors Carols Saturday 9th or 16th December To be confirmed by the Mayor
Tuesday 16th January Town Council Monthly Meeting
Tuesday 13th February Town Council Monthly Meeting
Tuesday 12th March Town Council Monthly Meeting
Tuesday 26th March Annual Town Meeting Community Centre
Tuesday 16th April Town Council Monthly Meeting
Tuesday 21st May Annual Town Council Meeting
An extraordinary meeting can be called at any time if there is important business to be discussed.
Working Groups are not open to the public although the Council will seek to be as open as is possible in the reporting of working group meetings. Dates of meetings are not fixed far ahead and are not displayed on this website. Please consult the Town Clerk for further information.
Woodstock Town Council’s Rules on Public Participation and Recording of Meetings
The Town Council has changed its standing orders on the rights of residents to address the Council. Now, the public can speak on any topic relevant to the affairs of the Council whether or not it is on the agenda. The Council hopes that this will encourage people to air their views on matters of local interest.
Minutes of Meetings
All minutes are draft minutes until they have been approved by Council.
Guidance on Reporting at Meetings
In accordance with legislation, reporting of town council and committee meetings by media groups and the public is permitted subject to such reporting not interfering with the proceedings of the meeting. Reporting is NOT permitted during closed/confidential sessions. More information can be obtained from:
Town Clerk, Woodstock Town Council, Town Hall, Market Square, Woodstock, Oxfordshire, OX20 1SL. Email: email@example.com