All Council meetings begin at 7:30 pm and take place at The Town Hall (unless otherwise stated below or, in emergency as stated on the Agenda).
The public and press are welcome. Meetings are generally, but not invariably, held on the second Tuesday of the month. Committee meetings may be on other days and at other times but these will always be advertised and, where possible, Tuesday evenings at 7:30 will be the preferred day and time. Working Group meetings are not generally open to the public.
If you would like copy of a particular public report from a Council or Committee meeting, please contact the Town Hall office. For Council meeting agendas please see the list below.
INFORMATION FOR THE PUBLIC
Members of the public are encouraged and welcome to attend meetings.
Login details and instructions on how to access meetings can be found at the top of the meeting agenda (see Documents section).
Members of the public have no right to participate in the general proceedings of the Council meeting, with the exception of the Public Participation Session. Requests to address Council should be submitted to the Clerk at least 48 hours prior to the meeting with a written copy of what they wish to say (firstname.lastname@example.org).
The following Town Council meetings are scheduled for the 21/22 session:
Tuesday 18th May 2021 Annual Town Council Meeting
May monthly Council meeting – postponed to June
Tuesday 22nd June 2021
Tuesday 13th July 2021
Extraordinary Meeting Wednesday 28th July 2021
August – no meeting
Tuesday 14th September 2021
Tuesday 12th October 2021
Tuesday 9th November 2021
Budget Meeting – Tuesday 23rd November 2021
Tuesday 7th December 2021
Tuesday 11th January 2022(To be confirmed)
Tuesday 8th February 2022
Tuesday 8th March 2022
Annual Town Meeting – Tuesday 22nd March 2022 (usually held in the Community Centre)
Tuesday 12th April 2022
Tuesday 10th May 2022 – Annual Town Council meeting followed by Town Council meeting
An extraordinary meeting can be called at any time if there is important business to be discussed.
The Council does not currently have any committees set up (as from May 2018).
Working Groups are not open to the public although the Council will seek to be as open as is possible in the reporting of working group meetings. Dates of meetings are not fixed far ahead and are not displayed on this website. Please consult the Town Clerk for further information.
Woodstock Town Council’s Rules on Public Participation and Recording of Meetings
The Town Council has changed its standing orders on the rights of residents to address the Council. Now, the public can speak on any topic relevant to the affairs of the Council whether or not it is on the agenda. Prior notice must be given to the Clerk (see above). The Council hopes that this will encourage people to air their views on matters of local interest. The full wording of the revised Standing Order is as follows:-
Revision to Standing Order Nos 1 d (i) to (vi) – Approved September 2012
1 d Permission for the Electorate and General Public to Speak at Council
i) Members of the electorate have permission to speak about any subject they may wish to raise whether or not it is on the agenda of the meeting concerned, providing it is relevant to the interests of the Council. Such relevance will be determined by the Clerk in consultation with the Mayor/Deputy Mayor. Members of the general public may, with the consent of the Council, be permitted to speak in respect only of items of business included in the agenda.
ii) Only one subject may be addressed at any one time.
iii) Written notice of the wish to speak and the subject matter must be received by midday on the morning of the day before the meeting. In exceptional circumstances, at the Mayor’s discretion, permission may be given at a later time on oral request to the Town Clerk.
iv) The Town Mayor or Chair shall first introduce the subject to be addressed.
v) The speaker shall, subject to clause (i) above, be permitted to speak on one subject for no more than five minutes.
vi) Then, or later in the meeting, the Town Mayor or Chair may respond and the matter may be debated by members at that meeting, but any formal motion or resolution relating to the issues raised shall stand adjourned for consideration at a subsequent Town Council meeting at which it shall be agendered.
Guidance on Photographing and Recording of Meetings
Following national legislation, filming and audio recording of town council and committee meetings by media groups and the public is permitted subject to the such recordings not interfering with the proceedings of the meeting. Filming and recording is NOT permitted during closed/confidential sessions. Recording equipment must be portable and operated from a seated position. Mains powered equipment using trailing cables are not allowed. Full details may be obtained from the town clerk’s office.
Woodstock Town Council, Town Clerk, Town Hall, Market Square, Woodstock, Oxfordshire, OX20 1SL