All Council meetings begin at 7 pm (as from 20 February 2023) and take place at The Town Hall (unless otherwise stated below or, in emergency as stated on the Agenda).
The public and press are welcome. Meetings are generally, but not invariably, held on the second Tuesday of the month. Committee meetings may be on other days and at other times but these will always be advertised and, where possible, Tuesday evenings at 7:00 will be the preferred day and time. Working Group meetings are not generally open to the public.
If you would like copy of a particular public report from a Council or Committee meeting, please contact the Town Hall office. For Council meeting agendas please see the list below.
INFORMATION FOR THE PUBLIC
Members of the public are encouraged and welcome to attend meetings.
Members of the public are reminded that they must remain silent during the transaction of Council business.
There is an opportunity for members of the public to speak about items on the agenda under Public Participation. See notes below.
Public Participation – Standing Orders (adopted May 2023)
3. e. Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda.
f. The period of time designated for public participation at a meeting in accordance with standing order 3(e) shall not exceed 15 minutes unless directed by the chairperson of the meeting.
g. Subject to standing order 3(f), a member of the public shall not speak for more than 3 minutes.
h. In accordance with standing order 3(e), a question shall not require a response at the meeting nor start a debate on the question. The chairperson of the meeting may direct that a written or oral response be given.
i. A person may request to ask a question by raising their hand. Permission to speak will be at the discretion of the chairperson.
j. A person who speaks at a meeting shall direct their comments to the chairperson of the meeting.
k. Only one person is permitted to speak at a time. If more than one person wants to speak, the chairperson of the meeting shall direct the order of speaking
If members of the public wish to speak and would like to give prior notice, please contact the Clerk via email clerk@woodstock-tc.gov.uk before the day of the meeting, stating which item on the agenda you wish to speak about.
Please click here for the current list of Council MeetingsDates of Council meetings.docx
An extraordinary meeting can be called at any time if there is important business to be discussed.
Working Groups are not open to the public although the Council will seek to be as open as is possible in the reporting of working group meetings. Dates of meetings are not fixed far ahead and are not displayed on this website. Please consult the Town Clerk for further information.
Minutes of Meetings
All minutes are draft minutes until they have been approved by Council.
Guidance on Reporting at Meetings
In accordance with legislation, reporting of town council and committee meetings by media groups and the public is permitted subject to such reporting not interfering with the proceedings of the meeting. Reporting is NOT permitted during closed/confidential sessions. More information can be obtained from:
Town Clerk, Woodstock Town Council, Town Hall, Market Square, Woodstock, Oxfordshire, OX20 1SL. Email: clerk@woodstock-tc-gov.uk